Committee Positions

The Basin Cricket Club have various positions each year. These positions require filling at the AGM each year. Please see below the positions

Executive Team 

President 

The President is the principal leader of the Club, and has overall responsibility for the Club’s administration. A thorough knowledge of the Club constitution and meeting procedures is required, as well as an aptitude for planning: 

  • Sets the overall annual Committee ‘agenda’ (consistent with the views of members
  • Helps the Committee prioritise its goals. 
  • Must be well informed of all Club’s activities. 
  • Have a good working knowledge of the Constitution, rules & duties of all officials.
  •  Manage Committee and/or Executive meetings (as Chairperson). 
  • Manage the Annual General Meeting. 
  • Liaise with other Clubs. 
  • Be a supportive leader for all members. 
  • To report to the Club on the outcome of meetings held by the Affiliated Association / League. 
  • To present to the Affiliated Association / League any resolution or recommendations and vote on matters raised, as may be required, on behalf of the Club. 
  • To liaise with and develop closer working relationships with Local Councils that fall under the Club’s boundaries and with other Clubs for the further development and betterment of cricket. 

Vice President 

  • Is responsible for the growth and development of senior cricket and to head up any Committee to pursue such matters, as required. 
  • Coordinate pre-season ‘recruitment drives’ to achieve growth in membership.
  • Develop and recommend to the Executive Committee a 5 Year Development Plan
  • Assist the Communications & Marketing Committee in Club promotional activities, where required. 
  • Coordinate administration tasks for senior teams including: registrations; distribution of equipment and uniforms; allocation of umpires; preparation of grounds etc.
  • Managers Seniors Sub-Committee Meetings (as Chairperson).
  • Regularly communicate with, and provide information to members of the Senior teams. 

Treasurer 

The Treasurer is responsible for implementing and maintaining the Club’s financial operations and planning systems. 

  • Ensure that adequate accounts and records exist regarding the Club’s financial transactions. 
  • Coordinate the preparation of budgets for the forthcoming year describing potential sources of income and expenditure. 
  • Issue receipts and promptly deposit all monies received in the Club’s bank account.
  • Make all approved payments promptly. 
  • Keep accurate and up-to-date records of all income and expenditure.
  • Invoice groups/members promptly for rentals (eg building, equipment, uniforms).
  • Act as the signatory on the Club’s bank accounts, cheque accounts, and investment and loan facilities (with at least one other management committee member).
  • Manage the Club’s cash flow.
  • Be accountable for the Club’s petty cash. 
  • Prepare regular bank account reconciliation statements for presentation to the management committee or board. 
  • Be fully informed about the financial position of the organisation at all times.
  • Prepare and present financial statements on a regular basis to management committee or executive meetings. 
  • Recommend investment strategies for surplus funds. 
  • Manage the organisation’s investment programs. 
  • Acquit funds received from government grants and submit the necessary financial statements. 
  • Prepare all necessary financial statements for inclusion in the annual report.
  • If incorporated, ensure annual returns and audited financial statements are filed with the relevant government department as required by the Associations Incorporation Act.

Skills & Attributes: 

  • Honesty and integrity. 
  • Enthusiasm for the task. 
  • Good organisational skills. 
  • A good eye for detail. 
  • Good at making decisions. 
  • An ability to work in a logical and orderly manner. 
  • An ability to allocate regular time periods (e.g. weekly or monthly) to maintain the books. 
  • An ability to keep good records. 
  • An awareness of procedures for handling cash, cheques and other financial transactions. 

Secretary 

The Seniors’ Secretary is responsible for the administration and organisation of the Seniors’ Sub-Committee. Main duties include: 

  • Convene all meetings of the Seniors Sub-Committee. 
  • Prepare meeting agendas and minutes. 
  • Attend all correspondence for and on behalf of the Seniors Sub-Committee.
  • Maintain Seniors filing system and records. 
  • Liaise with council on all matters, including ground allocation and upkeep 

Junior Coordinator 

The Junior Coordinator is responsible for coordinating events and programs that aid the development of all junior players: 

  • Recruit new junior players 
  • Schedule & coordinate pre-season training 
  • Schedule & coordinate player development clinics 
  • Schedule & coordinate Coach the Coach Programs throughout season using available resources 
  • Nominate representative players 
  • Attend junior training sessions
  • Develop ‘generic’ Training Plans for each age group to be used by all Coaches.
  • Prepare a calendar for all events in advance of the start of season and communicate to Coaches & Age Coordinators. 

Non Executive Committee 

Sponsorship Manager 

  • Identify and attract new sponsors to the Club. 
  • Build relations with all current sponsors by representing the Club and by providing regular communication/information. 
  • Identify and implement methods to improve our internal/external promotion of all sponsors.Ensure that we comply in full with our commitments to sponsors (e.g. signage etc.). 
  • Identify & coordinate fundraising opportunities for the club 

Grounds Committee 

  • Develop relations with Council maintenance staff. 
  • Liaise with Knox City Council to ensure the presentation and maintenance of Batterham Reserve is kept to a high standard. 
  • Ensure that approved signs are installed and presented as required. 
  • Maintain the presentation of fields and diamonds, and coordinate working bees as required. 
  • Ensure the maintenance of grounds equipment. 
  • Participate in projects that relate to the development of Batterham Reserve, as requested by the Executive Committee.

Equipment & Uniform Coordinator: 

  • Compile and maintain a record of all Club equipment and uniforms.
  • Complete an annual audit of all equipment and uniforms and submit a report to the Executive Committee. 
  • Recommend to the Executive Committee any equipment purchases and, once approved, make arrangements for such purchases, on behalf of the Club.
  • Ensure that the Club equipment is maintained and is safe for use. 
  • Ensure that all Club equipment is stored securely and appropriately at all times. 

Bar Manager 

  • In charge of all bar orders. 
  • Stocking the fridge and ensuring that we have enough alcohol for events coming up.
  • Will also be in charge of a bar roster if he sees fit. (We will not be allowing any NON-COMMITTEE Members behind the bar). 

Child Safety Officer 

The Safety Officer is responsible for the health and safety of members and visitors: 

  • Develop and implement a comprehensive Occupational Health and Safety policy covering: training, competition, social, equipment, other etc. 
  • Ensure Club members and visitors are aware of and understand the policy.
  • Keep a record of all accidents and incidents and provide copies to the Executive Committee. 
  • Maintain a comprehensive first aid kit. 
  • Conduct risk assessments. 
  • Assume duties and responsibilities of Child Safety officer. 

Communications & Marketing Co-ordinator/Committee: 

  • Website – ensure prompt updating of information and ongoing development of features.
  • Increase Club profile, e.g. ensure regular promotion of Club and players in local media etc. 
  • Increase promotion of website. 
  • Implement Club (Social) Member pack. 
  • Implement a business network for members. 
  • Increase parental participation & involvement in Club events. 
  • Coordinate and implement Club promotional activities. 
  • Coordinate preparation and editing of monthly Club Newsletters. 
  • Improve presentation & display of historic and current Club information. 

Events/Social Coordinator 

  • Coordinate successful Social Events, including: Trivia Night, Seniors Presentation Night, Golf Day and major raffle 
  • Coordinate Family Nights 

Game Day Managers 

  • Will be in charge of game day set up for both grounds. 
  • Marking of lines, cones, stumps, chairs, tables, scoreboards, laptop etc…..
  • Balls and Scorebooks for Game Day. 
  • Rooms look neat and tidy. (All Committee responsible for this also) 

Cleaning Services 

  • Will be in charge of the rooms being clean 24/7. They will delegate if need be.
  • Ensuring stock levels are up (Toilet Paper, Cleaner etc…..) 
  • All toilets, floors, tables etc…. are cleaned properly. 
  • This can be performed on a Sunday but will require work during the week also. We want the rooms looking pristine for Friday Nights as well as Saturdays.